Terms & Conditions

BOOKING FEE
A booking fee is required to secure the date. Dates are reserved only when the booking fee is paid. This sum will apply towards the contract fee.

TERMS
It is mutually agreed that the following terms and conditions form an integral part of this contract/invoice and that no variation or modification of this contract shall be effective unless accepted by Herts Photography (also called “the Photographer”) in writing.

PAYMENTS & PRICING
The balance of the payment for the services contracted for must be paid for 30 days before the wedding date. Payment for additional photographs and albums is made when these are ordered. Our prices are listed on our Packages page. Any bank charges incurred due to returned cheques will be debited to the Client.

CANCELLATION & REFUNDS
In the event of the Client cancelling a booking for wedding photography Herts Photography reserves the right to charge a cancellation fee in accordance with the following scale:
The booking fee, if cancelled more than 12 months prior to the wedding date.
50% of the agreed fee if cancelled between six and twelve months prior to the wedding date.
75% of the agreed fee if cancelled less than 6 months prior to the wedding date.
100% of the agreed fee if cancelled within 7 days of the wedding date.

Should the cancelled wedding turn out to be a postponement, then subject to availability on a new date, monies other than the booking fee may be applied to the new wedding. In the event of Herts Photography having to cancel photographing the wedding, due to illness, accident or act of God, any fees paid, including the booking fee, will be returned to the Client within 2 business days. In this instance Herts Photography will also do their utmost to provide an alternative photographer from their list of professional contacts.

WEATHER AND/OR DELAYS
Weather permitting, the photographs will be taken as agreed. In the event of inclement weather the photographer, in co-operation with the Client, will make the necessary changes to the schedule and will do her best to produce coverage of the wedding within the time allocated to her. Similarly, when delays occur due to circumstances outside our control, the photographer will stay on beyond the agreed time but may charge a small additional fee for extra time involved.

REQUESTED PHOTOGRAPHS
Herts Photography will honour requests for specific photographs subject to the following: weather and time permitting; availability and the co-operation of the person(s) concerned.

COVERAGE
Herts Photography cannot be held responsible for the lack of coverage caused by the bride, bridegroom or other members of the wedding party not being ready on time, nor by restrictions placed on the photographer by officials of the church, register office or licenced marriage venues. Herts Photography does not guarantee any specific picture nor to include any specific background, location, props, or arrangement, although every effort will be made to interpret the Client’s wishes. Herts Photography is limited by the guidelines of the ceremony official or reception site management. The Client agrees to accept the technical results of their imposition on the photographer. Negotiation with the officials for moderation of guidelines is the Client’s responsibility. Herts Photography will offer technical recommendations only.

COLOUR MATCHING AND SIZES
Owing to photochromatic anomalies caused by a combination of certain dyes and materials, especially in man-made fibres, it is sometimes impossible to record on camera the exact colour of materials as perceived by the human eye. When processing images, Herts Photography will endeavour to achieve a pleasing overall colour balance based on natural flesh tones. It is understood that some colours may not remain consistent throughout a set of photographs owing to variations in lighting conditions. It is also understood that all photographic printing is undertaken within the technical limitations of the process and that colour may not be identical over the whole range within a subject. The colour balance of prints made at different times or in varying sizes may also be variable. Due to the limitations of computer monitors it is understood that images may appear differently according to the specification of each monitor and that prints will not match images rendered on any particular computer monitor.

COPYRIGHT
The copyright in all photographs created by Herts Photography shall remain our property in accordance with the Copyright, Design and Patents Act 1988. The Client(s) shall however hold the right to reproduce for non-commercial use.

NEGATIVES
All negatives and electronic images created by Herts Photography shall remain the property of Herts Photography who will undertake to store all such negatives safely and make them available for future reproduction.

DELIVERY TIMES
Online Photographs: Photographs will be uploaded to your online gallery within 7-14 days from the wedding day (this may be longer in peak periods).

USB: USB will be delivered within 14-20 days from the wedding date (this may be longer in peak periods).

Albums: Albums, depending on the style and size, will be delivered within 12 weeks from the wedding day.

Videos: Videos will be delivered within 6-10 weeks from the wedding day.

ALBUMS
Herts Photography will supply the album and number of pages that has been ordered subject to any variations that the Client may make. Any variations over and above that originally ordered by the Client will be charged at the rate current at the time of commission, and will be included in the final account.

MODEL RELEASE
The Client hereby grants to Herts Photography and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the Client or in which the Client may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The Client hereby releases Herts Photography and its legal representatives and assigns from all claims and liability relating to said photographs. Herts Photography will ask permission from the Client to publish a photograph, and the Client has the right to refuse publishing.